Personal data (GDPR) – for employers
Access to reports in EASY
According to the rules laid down in the General Data Protection Regulation, data will only be stored in EASY for as long as it is required for business purposes.
As an employer, this means that you can view your reports for the past year.
The one-year restriction is applicable to reports/registrations of all types; in other words drafts, registrations where the employer has selected “no” for processing pursuant to the law and reports where the employer has selected “yes” for processing pursuant to the law.
If you need to be able to view reports created more than 1 year ago, you have to save them in your own system. In this case, you are responsible for compliance with the rules of the General Data Protection Regulation.
Anonymised data extracts
Employers also have the option of extracting anonymised data from EASY for reports for the last 5 years.
Click on the “Download anonymised data” button, which can be found by selecting “Overview” under the “Reported” tab when you log in to EASY.
You can download a spreadsheet that is anonymised, so all information that can be attributed to a specific individual is removed. Anonymised data can be downloaded for no more than the last 5 years.
The present version of EASY was launched on 17 June 2017, so it is only possible to download data dating back to that time.
If you need anonymised data extracts before 17 June 2017, these can be downloaded via the Danish Working Environment Authority’s self-service system at onlineat.dk.
You can use anonymised data for prevention purposes, for example, or to document your company’s injury profile when taking out a new insurance policy.